It is vital that all visitors, contractors, employees and members of the public who visit the work premises have been accounted for in the event of an emergency such as a fire. Employers should also ensure that employees know what actions they need to take.
Many organisations choose to maintain a list of all employees so that the fire warden can conduct a roll call to ensure that all persons are safely evacuated from a building in the event of an emergency. In larger organisations it may be necessary for each department manager to maintain a list of employees.
Many electronic access control systems also have a facility to keep a record of who is present within a building and offer a roll call feature where a muster report can be generated instantly during an emergency.
Visitors to your site should be requested to sign in and out when entering and leaving the premises. Visitors and contractors should also be briefed on the emergency arrangements and what action they need to take in the event of an emergency.
Evacuation assembly points should be established as appropriate for use in the event of an emergency, They should be positioned away from areas that may be affected by fire and not obstruct access for the fire and rescue services. They should be preferably undercover and have adequate space for all personnel to assemble. The location of fire assembly points should be clearly communicated to all personnel and the location site clearly marked with adequate signage.
Fire wardens / marshals should be clearly identified by wearing a coloured hi-visibility vest. It is their responsibility to conduct the roll call. All personnel should remain at the fire assembly point until directed to leave if the alarm stops sounding.
It may be necessary to liaise with the occupiers of nearby premises to make mutual arrangements. If fire assembly points are changed, full details must be published and a drill carried out.